Data Privacy Policy
This data privacy policy sets out how R F Buildings & Utilities Ltd (herein after referred to as “The Company”) uses and protects any information that Employees, Subcontractors, Customers and/or Suppliers gives to the company via email/post/in person.
The company is committed to ensuring that your privacy is protected. We will comply with the principles of the Data Protection Act 1998 (guide) and the General Data Protection Regulation (GDPR) and aim to maintain best-practice standards in our processing of personal and/or sensitive personal / company sensitive data.
Should we ask you to provide certain information by which you can be identified it will only be used in accordance with this privacy statement.
Where changes to this policy are required updated issues will be emailed out and be made available to all appropriate personnel / interested parties.
We may collect the following information:
· Name and job title.
· Contact information including email address.
· Demographic information such as postcode.
· National Insurance Number
· Bank / Financial Details.
· Date of birth.
· Emergency Contact Name and Number
· Copy of passport / Driving Licence
· Medical Information, Drug and Alcohol Testing
What we may have to do with the information:
· Communicate with Subcontract companies, Clients during projects / contracts.
· Payment of invoices / Salaries
· Completion of security forms in order to obtain access to Government locations if required.
· Health and safety documentation
· Training documentation
Who we collect information from:
· Full Time/Part Time or Temporary Workers / Employees
· Subcontractors (Individuals or Subcontract Companies)
· Sponsored Individuals (for Railway Working)
· Suppliers – company information only.
Security
We are committed to ensuring that your information is secure. Electronic information stored on the company server is password protected. Passwords can be changed at periodic / regular intervals. The company server has a firewall protection. Each computer system has virus protection that scans when the system initially starts and continually throughout the time it is running – for each document that is opened.
Paper documents are filed securely and only available to specific people.
Any personal information you send to us via email/post is done so at your own risk.
Sharing of data
Personal data may be shared with a third party where we have to check, and then forward application forms for any required security clearances.
Personal data will not be shared unless prior agreement is made with those concerned.
Data Consent Form
Where individuals or organisations are requested to provide information to the company, a Data Consent Form (DCF) will also need to be completed by the individual(s) concerned.
This will provide the company with the authority to use the data as specifically required.
How we use cookies
Cookies are small files which are stored on your device or operating systems and allow us to remember you across multiple visits to the RFBU Website. We do not use cookies for advertising and we do not sell your cookie data to anyone.
In addition to cookies that we might use on the site, others tools provided by third parties such as Google Analytics, may also store cookies. If you do not wish cookies to be used when using the RFBU website, please disable the cookie function in your browser. Please be aware that if you decide not to accept cookies, the site may not work properly.
Modifying your information or opting out
If you have provided us with information and would like to make changes and how we may get in touch with you, please feel free to get in touch.
Your rights in connection with Personal Information
Data protection legislation gives you the below rights in relation to the personal information we hold about you:
a) Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
b) Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
c) Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
d) Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
e) Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
f) Request the transfer of your personal information to another party.
you can complain to the UK regulator, the Information Commissioner's Office at www.ico.org.uk if you think that we aren't complying with our obligations regarding your personal information.
How to withdraw your consent
You can withdraw the consent you are giving on the DCF at any time. You can do this by either writing to us, or emailing us at the addresses below:
R F buildings & utilities Ltd
FAO: Chloe Falkner
Baltic Yard
Off Davies Street
Ystard Mynach
CF82 8AD
Email Address: chloefaulkner@RFBU.co.uk
Access to Information
The Data Protection Act gives you the right to obtain/view the personal data held by the company at any time.
Should you wish to obtain a copy then please email: chloefaulkner@RFBU.co.uk
Name: Chloe Faulkner Position: Director Date: 31/10/2024